DBS
January News flash 2025
To: Club Safeguarding Officers in Sussex.
From: Nick May, County Safeguarding Officer, Sussex Cricket
You will know that Data & Barring Scheme (DBS) checks for volunteers in cricket are FREE and last for 12 months.
We encourage all volunteers to register for the free Yearly Update Service when they receive their DBS. This means they do not need to start again from scratch every year when their DBS expires, as long as volunteers follow the guidance below.
There are some minor changes in the action needed by volunteers when their DBS comes up for renewal after 12 months. There are NO changes for those who earn money from employment in cricket and who pay for their DBS and the Update Service.
Volunteers will now receive TWO E-MAILS about 30 days prior to the renewal date. EACH of the e-mails requires a response and some action to ensure that the update checks take place and that the DBS accreditation will remain valid. Each should not take more than a few minutes.
Please see the information from the ECB below, which explains what action is required:
What does an individual volunteer need to do?
Action the communication from the ECB once received 30 days prior to renewal:
(Give consent and confirm their Role/Club/Contact details).
Email will come from dbs@ecb.disclosures.co.uk
Titled: ECB DBS Expiry - Important Message - Action required
- Action the communication from the DBS Update service received 30 days prior to renewal: (log in and renew subscription)
Email will come from donotreply@dbs.gov.uk
Titled: FYI: Action required to renew your Update Service subscription
Please can you distribute this message to all members of your club who have DBSs through the ECB?
With thanks,
Nick
DBS Applications
What is a DBS?
DBS is short for the Disclosure & Barring Service which provides a vetting check on those working in a paid or voluntary role with children and vulnerable adults. Completing a DBS is part of the process ECB, County Boards and Clubs have in place to safeguard the young people within our care.
The system for completing a DBS check in cricket is now done online which has increased the efficiency of the process and time taken for clearance to come back.
Who must have a DBS check?
Anyone over the age of 16 holding any of the following positions in a club, league or other cricket organisation must have a valid and current DBS certificate:
Who must have a DBS check?
Anyone over the age of 16 holding any of the following positions in a club, league or other cricket organisation must have a valid and current DBS certificate:
- All Stars/Dynamo's Children’s Helper
- All Stars Children’s/Dynamo's Activator
- Captain / Vice Captain
- Club Safeguarding Officer
- Coach
- Coach Support Worker
- County Welfare Officer
- First Aid Responder
- Junior Supervisor
- Junior Manager
- League Safeguarding Officer
- Physiotherapist
- Safeguarding Recruiter
- Team Manager
- Umpire
- Volunteer Co-Ordinator Children
- Academy Director
- Children’s Cricket Talent Scout
- Masseur
- Medical Staff
- Phycologist
- Strength / Conditioning Coach
Roles which are NOT eligible for Vetting Checks
- Chairman
- Treasurer
- Secretary (Membership or Fixtures-including Junior Membership secretary)
- Bar Manager
- Ground Staff
- Administrator
How do I obtain a DBS check?
A new DBS check can only be initiated by your Club ID verifier if your club has one.
Alternatively you can request an application by completing our online form – CLICK HERE
Following the receipt of an email inviting you to complete your DBS application you will complete an online form with various personal details and once this is complete you can then arrange to meet an identity checker to confirm your ID.
Should you have any issues getting a DBS check initiated please contact Nick May
DBS Update Service
On 10th January 2023, following an internal review taking on board guidance from the Disclosure and Barring Service (DBS) and our DBS provider (Atlantic Data) and additionally feedback from the cricket network, the ECB introduced some improvements to the way our DBS application system integrates with the Disclosure and Barring Service update Service.
The improvements will streamline the registration and annual check process for both volunteers and paid applicants and will ensure the ECB has the most up to date information regarding the roles people are undertaking in cricket and are complying with the DBS Code of Practice.
Please read the following to understand the changes in more detail:
For further information related to the DBS renewal process, please visit our DBS Renewal FAQ’s or if you have any queries regarding these changes, please contact the ECB Customer Support Team via the Help Centre.
Major Partners
Premium Partners
Community Partners
Corporate Partners
